Lead, Estimating & Preconstruction (Workplace Development)



Job Description

About Rivian

Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract. 


As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations. 

Role Summary

The Lead, Preconstruction & Cost Control (Workplace Development) role reports to the Director, Workplace Development and is responsible for preconstruction activities, including estimates, budgets, schedules, scope clarification and assumption documents, during the initial phases of program and project development, through the hand off to the design and construction execution teams. The Workplace program includes all Offices, Labs, R&D Space, and Small Works developments in North America and Europe. This individual will work in conjunction with the project team in a very fast-paced environment.


  • Act as the primary point of contact during preconstruction phase of all Workplace Projects.
  • Lead initial project investigation of scope and schedule with Manager, Workplace Planning, and stakeholders.
  • Lead and develop initial ROM (Rough Order of Magnitude) pricing and scope of work document.
  • Develop Cost Report for Project Manager to manage from budget approval to completion of project.
  • Communicate ROM budget and clarifications and assumptions to stakeholders for ROI justification considerations.
  • Collaborate with Senior Manager, Workplace Development and Manager, Workplace Planning to gain financial alignment and approval (Stakeholder & Facilities).
  • Collaborated as needed with Project Controls Manager on Cost Management standards and best practices.
  • Lead detailed cost estimates for all new project requests, to include:
    • Coordinate with IT/AV, FF&E, Signage, Security, etc. for accurate scope development and pricing
    • Work with Building Engineering (BE) to confirm infrastructure assumptions to support EQM & program.
    • Coordinate with BE and Purchasing to identify long lead procurement strategies.
    • Collaborate with Ingestion team on Value Engineering opportunities.
    • Collaborate with Design Manager to create efficient space layouts.
    • Create budget and schedule clarifications and assumptions to be included with Request for Proposal to General Contractors and Architect and Engineering firms.
  • Assist Project Management team with evaluating change orders, as needed.
  • Support project data accuracy in systems of record and manage project management procedures to ensure accurate data.
  • Review final layouts and estimates with the Senior Manager, Workplace Development and Manager, Workplace Planning, along with stakeholders, to ensure Minimum Viable Program (MVP) and project requirements are being met.
  • Manage stakeholder changes in program from initial request through Initial Project Plan (IPP) approval.
    • Work with the Manager, Workplace Planning and stakeholders on developing escalation and justification approvals if program evolves after initial request.
  • Collaborate with Senior Manager, Workplace Development and Manager, Workplace Planning to identify a project strategy,including Contract Structure (Design Build, Hard Bid, GMP, etc.), Project Phasing & End User Requirements, Lead with Purchasing on appropriate bid lists, development of RFPs, bid leveling, interviews, and onboarding.
  • Collaborate on IPP Development and finalize documentation for presentation to Executive leadership team.
  • Lead Preconstruction Efforts, to include:
    • Create project within Facilities Operating System (FOS).
    • Work with Operations and Real Estate to identify a location for the program.
    • Walk project site with team and perform due diligence (as applicable).
    • Manage 3rd party due diligence if required for new site selections.
  • Assist with project kick-off and handover to project execution team.
  • Lead request to spend requests for AEORs, GC release, Long Lead Procurement, etc.
  • Collaborate with Purchasing on appropriate bid lists, RFPs, bid leveling, interviews, and onboarding.
  • Assist project staff and Senior Manager, Workplace Development with annual budget tracking, yearend reporting, and forecasting.
  • Assist Workplace Development leadership with weekly and monthly executive reports highlighting program financial and schedule health status.
  • Assist Workplace Development leadership with weekly and monthly executive reports outlining future program development and forecasted costs.


  • Must have 8+ years of Project Management or Pre-Construction experience in the construction industry.
  • Experience in construction estimating procedures that includes, but is not limited to, takeoffs, square foot pricing, bottoms up and top-down pricing.
  • Experience and detailed knowledge of Design and Construction Process.
  • Experience and knowledge of accounting or database software (e.g.: Coupa, Timberline, and/or Viewpoint).
  • Must have excellent computer skills and be able to demonstrate proficiency with MS Office products (Word, Excel, PowerPoint, etc.).
  • Comfortable in a “paperless environment”.
  • Must be able to work in a fast-paced office environment, able to multi-task, and meet critical deadlines with an eye for accuracy and attention to details.
  • Ability to work with all levels of project staff and organization.

Pay Disclosure

Salary range for Irvine, CA based applicants: $168,000-193,000 annually (Actual compensation will be determined based on experience, location and other factors permitted by law).


Benefits Summary: Rivian provides robust medical/Rx, dental and vision insurance packages for full-time employees, their spouse or domestic partner, and children up to age 26. Coverage is effective on the first day of employment, and Rivian covers most of the premiums.

Equal Opportunity

Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.


Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com.

Candidate Data Privacy

Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law. 


Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian’s service providers, including providers of background checks, staffing services, and cloud services. 


Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.  


Please note that we are currently not accepting applications from third party application services.

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