Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract.
As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations.
Role Summary
As the Coordinator, Strategic Operations, Commercial Facilities, you will be responsible for managing day-to-day financial activities that keep Rivian’s commercial facilities operating at the highest standards. In this role, you will oversee daily invoicing tasks, maintenance ticket response, vendor communications, purchase order escalations, while supporting regional team needs and driving operational excellence. You will handle purchase orders from creation to closure, stay in close communication with our finance team on new processes, and ensure the highest level of customer service and support. Additionally, you will provide feedback on operational processes and protocols to continuously improve financial processes.
Responsibilities
● Create both blanket and one-off purchase orders that support the ongoing operations of the maintenance and small works projects teams.
● Receive invoices against all created PO’s in a timely manner that ensures vendors and partners are paid within the communication deadlines.
● Work closely with vendor partners to resolve purchase order and invoice issues; provide consistent and clear communication.
● Partner with finance to deeply understand all protocols and processes relevant to PO management and provide training and education to the rest of the team.
● Collect and organize all relevant documentation to PO creation, maintenance and closure.
● Collaborate with the maintenance team to resolve invoice processing issues within work orders.
● Maintain strong relationships with internal teams and external partners to support a seamless operational environment.
● In partnership with the broader Strategic Operations team, implement programs and procedures to ensure facilities and properties are operating at their best..
● Perform ad hoc strategic operations projects as identified by the Sr. Manager, Strategic Operations
Qualifications
● 0-3 years of experience in facilities maintenance, operations, or a customer-facing role. Budget management experience preferred.
● Strong organizational skills, attention to detail, and accuracy; a self-starter who communicates clearly and can adapt to rapidly changing priorities.
● Ability to work independently, escalate issues appropriately, and communicate quickly and effectively.
● Proven ability to manage and maintain third party vendor relationships.
● Commitment to safety, operational excellence, and delivering exceptional customer service in a fast-paced, dynamic environment.
● Knowledge of CMMS software and the ability to quickly learn new systems (e.g., PO management, design & construction tools).
● Proficiency with Google Suite tools
● Willingness and ability to travel as needed to support business needs.
Pay Disclosure
Benefits Summary: Rivian provides robust medical/Rx, dental and vision insurance packages for full-time and part-time employees, their spouse or domestic partner, and children up to age 26. Full Time Employee coverage is effective on the first day of employment. Part-Time employee coverage is effective the first of the month following 90 days of employment.
Equal Opportunity
Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.
Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com.
Candidate Data Privacy
Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.
Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian’s service providers, including providers of background checks, staffing services, and cloud services.
Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.
Please note that we are currently not accepting applications from third party application services.